Documents to Prepare for Your Chinese Working Visa

Josh Wilson
Josh Wilson

Don’t be 60 years old and say… "I could have done that!" Do it now!

 / Jun 3, 2017

Getting a Chinese working visa isn't as difficult as it may seem. However, it does require some advanced preparation -- in particular, when it comes to preparing documents that are required for getting your China Work Permit (the first step before you can apply for your Chinese working visa). This process may take some time, so the Career China team may advise you to begin preparing these documents in advance.


Here is a checklist of what you will need to prepare:


1.    PASSPORT


Original passport with at least a year of remaining validity at the time of visa application and with at least three blank visa pages

No damage (no stains, blotches, smudges, blots and etc.) 

No pages missing


2.    PHYSICAL EXAM REPORT


Candidate must have a physical examination for the Chinese visa application (child under 18 years old is exempt).

It is preferred that you have the physical examination in a hospital authenticated by the Chinese Embassy or a big public hospital in your home country.

The Physical Examination Report is valid for 6 months from the date issued.



The standard health examination form needs to be used for the exam, and the 4 following original report documents are required:


A.     HIV test

B.      Syphilis/Wasserman test

C.      X-ray of chest (X-ray plates or a separate report are required, CD won’t be accepted)

D.     ECG(Electrocardiograph)


The photo attached to the Standard form must be stamped and signed by the doctor. The reverse side of this form must also be stamped and signed by the Doctor. Please sign on each page of the separate reports with hospital as well.

 

Please note that only a qualified report will be accepted by the Chinese authorities and must be verified in China directly. Otherwise, another checkup will be required while you are in China.


3.    DIGITAL AND HARDCOPY PHOTOS


Photo Requirements


Your visa application photo must meet certain criteria regarding size and content. Submitting photos that do not meet these criteria will delay the visa application process. Digital photos must have been taken within the last six months, and must meet the guidelines shown in the image below:




Important Photo Points:


  • Be sure your entire head is visible & you are facing forward, mouth closed, eyes open.
  • Ears must be visible
  • Nothing should be covering your head or face, such as a hat or sunglasses
  • Professional dress, clean look of face & hair
  • Background should be white or close to white with no borders
  • Photo must be taken within the last 6 months



4.    AUTHENTICATED DOCUMENTS


a)      Authentication certificate of your police background check, which is issued by the Chinese embassy or consulate (6 months validity).


Official websites recommended to apply for a criminal background check:



US

https://www.fbi.gov/services/cjis

or certificates issued by local police department or department of Justice high court.

It is recommended, for ease, to use the national FBI check unless told otherwise by a visa advisor.


UK

http://www.disclosurescotland.co.uk

https://www.acro.police.uk/police_certificates.aspx


Canada

http://www.rcmp-grc.gc.ca/en/other-criminal-records-forms-releases


Australia

https://www.afp.gov.au/what-we-do/services/criminal-records/national-police-checks




b)      Authentication certificate for the photocopy of Bachelor degree certificate rather than a statement, which is issued by Chinese embassy or consulate.

c)      Authentication certificate for the photocopy of your TEFL above 120 hours or Teaching License/certificate, which is issued by Chinese embassy or consulate.

 

Authentication procedure for some countries:


US

Notarization: Get your documents copied and get the copies 

notarized by a notary public (in the state it was issued) (Should be ONE working day).

Legalization: Send the notarized copies to and get them  

legalized by the Secretary of State (from the state your documents were issued). (Processed in FIVE working days)

Authentication: Send the legalized copies to the 

Chinese Embassy or a consulate for final authentication.


Canada

Notarization: Get your documents copied and get the copies notarized by a notary public, lawyer or Commissioner of Oaths of  

Canada.

Authentication Ⅰ: Send the notarized copies to and get them  

authenticated by the authentication office of the Canadian Foreign Affairs Department or the relevant province (territory).

Authentication Ⅱ: Send the authenticated copies to the Chinese Embassy or a consulate for final authentication.


UK

Notarization: If your documents were not issued by a British 

government authority, please get your documents copied and get 

the copies notarized by a local international notary public. If your 

documents were issued by a British government authority, then 

you must get them notarized by a lawyer. 

Legalization: Send the notarized copies to and get them legalized by the Legalization office of the Foreign and Commonwealth 

Office (FCO) or an authorized department by FCO.

Authentication: Send the legalized copies to the

 Chinese Embassy or a consulate for final authentication.


Ireland

Notarization: please get your documents copied and get the 

copies notarized by a notary public. 

Legalization: Send the notarized copies to and get them 

legalized by Department of Foreign Affairs and Trade of Ireland.

Authentication: Send the legalized copies to the Chinese 

Embassy or a consulate for final authentication.


Australia

Notarization: please get your documents copied and get the 

copies notarized by a notary public. 

Legalization: Send the notarized copies to and get them 

legalized by Department of Foreign Affairs and Trade of Australia.

Authentication Ⅰ: Send the notarized copies to and get them  

authenticated (NOT apostilled) by the Departments of Foreign Affairs and Trade or its Office in States or Territories.

Authentication Ⅱ: Send the authenticated copies to the Chinese Embassy or relevant Consulate General where the documents  

notarized but not authenticated for final authentication.

For example, if your documents are notarized in South  

Australia and authenticated in DFAT's office in Sydney, they 

should be authenticated in the Chinese Consulate General in 

Adelaide but not the Consulate General in Sydney.


New Zealand

Notarization: If your documents were not issued by an approved New Zealand government agency, please get your documents 

copied and get the copies notarized by a notary public.

Legalization: Send the notarized copies to and get them 

legalized by the Legalization office of the Foreign and Commonwealth Office (FCO) or an authorized department by FCO.

Authentication Ⅰ: Send the notarized copies to and get them 

 authenticated by the Authentication Unit at the New Zealand 

Department of Internal Affairs

Authentication II: Send the authenticated copies to the Chinese Embassy or a consulate for final authentication.


South Africa

1.    Diploma

Verification: Get your documents copied and get the copies 

verified by the Department of Higher Education.

Legalization: Send the verified copies to and get them apostilled by the Department of International Affairs

Authentication: Send the apostilled copies to the Chinese Embassy or a consulate for final authentication.

2.    Police clearance

Notarization: Get your documents copied and get the copies 

notarized by a notary public.

Legalization: Send the verified copies to and get them apostilled by the Department of International Affairs

Authentication: Send the apostilled copies to the Chinese 

Embassy or a consulate for final authentication.

3.    TEFL certificate

Verification: Get your documents copied and get the copies 

verified by the high court.

Legalization: Send the verified copies to and get them apostilled by the Department of International Affairs

Authentication: Send the apostilled copies to the Chinese 

Embassy or a consulate for final authentication.




5.     REFERENCE LETTER if any


Sample as attached below



Requirements may vary, depending on the region or temporary stricter policy, so we advise you listen carefully to your visa advisor and follow their instructions.

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Josh Wilson

Don’t be 60 years old and say… "I could have done that!" Do it now!